HIV and AIDS Project Analyst, Lusaka, Zambia (GP)

HIV and AIDS Project Analyst, Lusaka, Zambia (GP)
UNDP United Nations Volunteers
Closing date: Wednesday, 1 February 2017

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	Under the guidance and direct supervision of the UNDP ARR Poverty Reduction the UN Volunteer will analyze HIV and AIDS trends and participate in the formulation, management and evaluation of project activities within the unit. The UNV HIV and AIDS Analyst  will work in close collaboration with the UN Joint Team on HIV and AIDS, National AIDS Council and Civil Society Organisations. The UNV will also contribute towards the  implementation of Regional Initiatives under the HIV, Health Development Team at country level.
	Duties and Responsibilities
	The UNV HIV and AIDS Analyst  will be recruited to implement project strategies, manage the unit project activities, participate in project meetings with partners including the UN Joint Team on HIV and AIDS, generate work plans and reports and facilitate knowledge building and management of implementing partners. The UNV will:   Ensure implementation of project strategies focusing on achieving the following results: Thorough analysis and research of the HIV and AIDS  situation in the country and preparation of substantive inputs into the UN Joint Programme of support on HIV and AIDS, Country Programme Document and other documents. Support the identification of civil society organizations, including grassroots for partnership in implementing the project activities Facilitate identification of appropriate groups and individuals for inclusion in nation-al roundtables, to engage in the development of country reports and to participate in public information campaigns, Support the establishment of a small, multisectoral, national steering committee, using existing national structures, which will oversee the assessment and ensure participation and buy-in from a wide range of stakeholders. Based on the findings of the rapid assessment and situational analysis, facilitate hosting of a two-day national roundtable Support the production of the Country reports, combining information from the na-tional assessments and the outcomes of the Roundtables.  These reports will be widely disseminated in a variety of fora and on organisational websites. Facilitate coordination of country based programme activities related to SOGIR and Linking policy and programming on HIV and Sexual reproductive health initia-tives Participate in effective management of the unit programme within the Poverty Unit focus-ing on quality control from formulation to implementation of activities including annual and quarterly reports, achieving the following results; Design and formulation of some parts of the country office programme within HIV and AIDS thematic area of responsibility, translating UNDPs priorities into local in-terventions. Application of conceptual models in support of knowledge generation on HIV and Human rights. Substantive monitoring and evaluations of the projects, identification of operational and financial problems, development of solutions and participation in country pro-gram meetings. Preparation of inputs for reporting, including donor reporting. Provide support to strengthen CSO coordination and cohesion at all levels for more efficient and effective advocacy and use of human, financial and technical resources Attend UN Joint team and other HIV partners’ meetings on behalf of UNDP Provides quality advisory services to the Government and ensures facilitation of knowledge building and management focusing on achievement of the following results; Identification of sources of information related to policy-driven issues. Identifica-tion and synthesis of best practices and lessons directly linked to programme country policy goals. Sound contributions to the knowledge networks and communities of practice. Professional growth through active learning. Support the programmatic implementation of the Global fund, ensuring that Human Rights issues are properly addressed Participation in the finalisation of the NASIF and supporting its implementation Furthermore, UN Volunteers are required to: Strengthen their knowledge and understanding of the concept of volunteerism by read-ing relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark IVD); Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; Contribute articles/write-ups on field experiences and submit them for UNV publica-tions/websites, newsletters, press releases, etc.; Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Results/Expected Output: The work of the UNV HIV and AIDS Analyst will impact on the success of SOGIR project and other HIV Policy work within specific areas of cooperation. In particular; Design, programming and operation of activities achieved. Strategic partnerships created at project implementation levels. Project activities monitored and reporting done on time. A final statement of achievements towards volunteerism for development during the as-signment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.
	Competencies
	Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups; Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary; Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.
	Required Skills and Experience
	Bachelor’s degree in Social Sciences or health science studies. Minimum of two years of professional work experience in the following areas: HIV and project implementation, research and documentation. Fluency in English communication will be required. Excellent computer skills and knowledge of web based management systems will be required.

Junior Professional Officer (JPO), Social Policy & Climate Change Officer, Harare

Junior Professional Officer (JPO), Social Policy & Climate Change Officer, Harare
Swedish International Development Cooperation Agency (SIDA)
Closing date: Monday, 6 February 2017

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Sidas program för Junior Professional Officers (JPO) är ett resursbasprogram inom det multilaterala utvecklingssamarbetet. Målet för Sidas arbete med resursbasutveckling är att bredda och utveckla svensk resursbas samt att öka antal kvalificerade svenskar i prioriterade multilaterala och internationella organisationer.

Det svenska JPO programmet etablerades på 60-talet och har sedan dess skickat ut JPOs över hela världen inom många olika områden. Läs mer om hur du gör din ansökan i faktabladet här: http://www.sida.se/Svenska/engagera-dig/internationella-tjanster/jpo.

Sida samarbetar med UNDP i urvals- och rekryteringsprocessen. Tjänsten är på ett år i taget, i maximalt tre år.

Kvalifikationskrav:

• Maximum 32 år vid ansökningstillfället
• Master degree uttagen vid ansökningstillfället
• Minst 2 års relevant, betald yrkeserfarenhet
• Svenskt medborgarskap ELLER permanent uppehållstillstånd i Sverige med mycket goda kunskaper i svenska samt viss utbildning genomförd i Sverige 
• samt kvalifikationskrav i arbetsbeskrivningen (ToR).

Ansökningsdokument:

• Ladda ner P11-formulär här

Sökande ansvarar själv för att samtliga dokument finns uppladdade och är korrekt ifyllda på engelska i Sidas rekryteringsverktyg via ansökningsformuläret på nästa sida. Ofullständig ansökan antas ej. Följande dokument ska bifogas:

• P11 formulär
• Examensbevis
• Cover Letter
• CV

Tips hur du fyller i P11 formuläret:

• För alla anställningar, ange tydligt arbetstiden i procent, dvs. heltid 100 %, deltid 50 %... etc.
• För anställningar utanför FN, vänligen skriv in årslön.
• För konsultuppdrag, vänligen skriv in antingen en årslön baserat på uppdragets lön eller daglig summa.
• Ange tydligt om tjänster är obetalda volontär- och praktikplatser.
• Vid överlappande anställningsperioder bör dessa följas av förklarande text.

Bra att veta om rekryteringsprocessen

• Sida tar endast emot ansökningar via rekryteringssystemet
• Sista ansökningsdatum är 6 februari 2017
• Urvalsprocessen kommer att börja efter att ansökningstiden gått ut
• Intervjuer sker i mars 2017
• Utresekursen hålls 15-19 maj 2017
• Tillträde tjänsten maj/juni 2017

Förberedelser för utresan

Sida arrangerar obligatorisk förberedelseutbildning före utresa. Centrala teman är övergripande mål och metoder för det internationella och det svenska utvecklingssamarbetet.

Kontaktpersoner:

Du finner all relevant information om tjänsten i arbetsbeskrivningen (se länk ovan). För information om JPO-programmet och rekryteringsprocessen läs faktabladet innan du kontaktar oss med frågor. 

Catarina Edlund, catarina.edlund@sida.se (JPO-programmet, rekryteringsprocessen)

Lena Rupp, lena.rupp@sida.se (Fokalpunkt, UNICEF)

Länk till den här sidanhttp://www.sida.se/Svenska/Om-oss/Jobba-med-bistand/Lediga-jobb/?rmpage=job&rmjob=2651&rmlang=SE

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ASSISTANT AUX FINANCES G5 #8683 - Burundi

ASSISTANT AUX FINANCES G5 #8683

Area of expertise : Finance

Country : Burundi

Type of contract : Long term opportunities

Closing date : 31 January 2017, 22:59 GMT

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TITRE DU POSTE / DESCRIPTION

Assistant aux Finance G5,  la position publiée depuis le 16 Janvier 2017 et sera clôturée le 31 Janvier  2017.

CONTEXTE ORGANISATIONNEL

Le PAM, dans le cadre de sa mission habituelle d’atteindre la faim zéro au Burundi  reçoit des contributions volontaires provenant de ses bailleurs traditionnels, mais aussi des donateurs privés et non traditionnels. Les donateurs du PAM sont de plus en plus exigeants dans l’utilisation transparente et efficace de leurs contributions. Depuis près d’une dizaine d’année, le PAM a adopté le système comptable IPSAS et adapté ses directives et procédures aux exigences des donateurs.

Sous la supervision directe de la Chargée de Finance et le guide du Chef de l’Unité Finance et Administration, l’Assistant Financier sera responsable de la conformité aux principes comptables IPSAS, de la réduction des risques financiers liés à la durée des transactions et soldes ouverts et aux exigences de reportage des donateurs. Pour cela, il ou elle ne sera pas directement lié au circuit de paiement habituel, mais travaillera avec les collègues concernés des autres unités pour empêcher la génération de transactions anciennes risquées dans le système d’information financière du PAM.

PRINCIPALES TACHES ET RESPONSABILITÉS (pas exhaustif)

Collaborer avec les collègues de l’Unité Programme pour connaitre les exigences de rapportage des donateurs. Prendre contact avec les représentants des donateurs sur place pour obtenir les canevas de rapports financiers. Avoir un classement des documents des projets financés par les donateurs et comprendre leurs exigences spécifiques.
En rapport avec les unités Programme, Budget et Logistique, préparer les rapports financiers des donateurs conformément leurs canevas ;
Suivi des avances, des comptes fournisseurs et prestataires, des comptes du personnel, des comptes clients et autres comptes à payer ou à recevoir du Bureau ;
Suivi des enregistrements à temps des factures envoyées ou à envoyer aux colocataires des bureaux : ONU-SIDA, PNUD et OCHA.
Envoie régulier d’emails aux staffs pour des actions à prendre visant à apurer les comptes.
Préparation régulière de rapports sur les transactions ouvertes avec les noms des staffs devant prendre des actions visant à les apurer.
Passation des transactions relatives aux LIV d’apurement. Passation des JV et RV d’apurement.

4Ps PRINCIPALES CAPACITÉS D'ORGANISATION

Objectif

• Comprendre et communiquer les objectifs stratégiques: aide les coéquipiers à articuler les objectifs stratégiques du PAM.
• Être une force pour un changement positif: suggère des améliorations potentielles aux processus de travail de l'équipe au superviseur.
• Rendre la mission inspirante pour notre équipe: Explique l'impact des activités du PAM dans les communautés bénéficiaires auprès des coéquipiers.
• Faire connaître notre mission dans les actions quotidiennes: Articuler comment les responsabilités de l'unité serviront la mission du PAM.

Gens/ personnes
• Rechercher des façons de renforcer les compétences des gens: Former les coéquipiers juniors sur de nouvelles compétences et capacités.
• Créer une culture inclusive: recherche des occasions de travailler avec des personnes de différents horizons.
• Être un coach et fournir une rétroaction constructive: Sert comme un coach de pairs pour les collègues dans la même zone de travail.
• Créer un esprit «je veux» / «Nous ferons»: suit la progression vers les objectifs et partage cette information régulièrement avec le superviseur.

Performance
• Encourager l'innovation et les solutions créatives: explorer des façons d'être toujours plus efficaces et précis dans les domaines de travail propres et de partager de nouvelles méthodes de travail avec des collègues.
• Se concentrer sur l'obtention de résultats: se concentre sur l'obtention de résultats et suit les tendances dans les taux d'achèvement des tâches propres à identifier les possibilités d'efficacité.
• Prendre des engagements et s'acquitter de ses engagements: Assumer la responsabilité de ses propres tâches et informer le superviseur dès que possible des retards éventuels dans le respect des échéances ou des engagements.
• Être décisif: décide indépendamment des mesures à prendre face aux choix critiques sur le lieu de travail ou dans des situations dangereuses sur le terrain.

Partenariat
• Se connecter et partager les unités du PAM: suggère des possibilités de partenariat avec d'autres unités au superviseur.
• Établir des partenariats externes solides: Identifie les occasions de travailler avec des collègues et des partenaires sur le terrain vers des objectifs communs.
• Être politiquement agile et adaptable: Comprendre la valeur des équipes du PAM et des partenaires externes dans la réalisation des buts et objectifs de l'équipe.
• Être clair sur la valeur que le PAM apporte aux partenariats: Aligner ses propres activités avec les priorités du superviseur pour répondre aux besoins des partenaires internes et externes.

AUTRES EXIGENCES SPÉCIFIQUES

Cette section est facultative pour décrire les responsabilités et les connaissances supplémentaires requises pour le poste en question.


 

CAPACITÉS FONCTIONNELLES

Nom de la capacité	Description du comportement attendu pour le niveau de compétence
Contrôles internes et conformité,	possède des connaissances de base sur les contrôles internes, la gestion des risques et les mécanismes de suivi, ainsi que leur applicabilité aux activités critiques du PAM.
Budgétisation, analyse et rapports sur le rendement	Démontre la participation aux efforts de planification des activités en élaborant des budgets et des prévisions de base au niveau des projets, intégrant l'information de diverses sources, le cas échéant, pour surveiller les Indicateurs de  performance.
Gestion des ressources.	Démontre la capacité de suivre et de compiler des rapports sur le personnel de l'AC et sur le terrain et l'utilisation des ressources au niveau du projet.
Maitrise la gestion financière et  Principes comptables	Application de la connaissance des principes et pratiques financiers et comptables pour assurer la conformité aux politiques du PAM, aux procédures applicables et aux normes comptables.
Connaissances en matière de chaîne d'approvisionnement et d'exploitation	Démontre une compréhension de base des principes du programme, de la mise en œuvre et de la chaîne d'approvisionnement du PAM (y compris les modalités et les structures du projet).

 

QUALIFICATIONS MINIMALES STANDARD

Éducation: Diplôme d'études secondaires. Un certificat ou diplôme d'études postsecondaires  dans le domaine fonctionnel connexe est souhaitable.
 Langue: Maîtrise (niveau C) de la Langue Française

 La compétence (niveau B) ou les connaissances intermédiaires de l’anglais est requise.

 Maîtrise de la communication orale et écrite en Français est obligatoire.

TERMES ET CONDITIONS

Le salaire est dans l'échelle des Nations Unies au niveau G5.

DATE LIMITE POUR LES DEMANDES

Les demandes seront reçues uniquement en ligne le 31 Janvier 2017

Administrative and Finance Associate, Luanda, Angola (SB3) UNDP Africa Closing date: Tuesday, 7 February 2017

Administrative and Finance Associate, Luanda, Angola (SB3)
UNDP Africa
Closing date: Tuesday, 7 February 2017

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	As Implementing Agency of the Global Environment Facility (GEF), UNDP is responsible for the implementation of a portfolio of GEF funded and GEF/EU co-founded projects currently amounting to over US$ 20 Million. Under the leadership of the Programme Specialist Environment, the Administrative and Finance Assistant (Environment) is responsible for the transparent use of funds and efficient and effective implementation of administrative processes.  The Administrative and Finance Associate (Environment) will be responsible for the overall administration of the portfolio of environment projects, including all GEF funded projects. He/she will be responsible for supporting the Programme Specialist Environment, the Sustainable Growth Cluster Head, and the individual project managers in meeting government obligations under the projects, which are implemented under the national implementation modality (NIM), including with the overall management, administrative and financial aspects of project implementation. The Administrative and Finance Associate (Environment) works in close collaboration with the Operations, Programme and project staff in the CO and MINAMB and in liaison with project partners, to exchange information and ensure consistent service delivery.
	Duties and Responsibilities
	1 Provide administrative and finance support to the environment portfolio of projects and focus on the achievement of the following results: Provides support for effective administrative and financial management, planning and control of the projects and programme; Provide guidance to the environment team and the management of the office on administrative and financial matters of the portfolio; Recommend strategies for the improvement of financial, management and information systems within the unit and help implement solutions; Prepare Annual Work plans and budgets for all projects in the portfolio and monitor their implementation; Collect, register and maintain all information on project activities and documents; Contribute to the preparation and implementation of progress reports;  Prepare the financial reports of the projects and programme, incl. quarterly and annual reports and any other financial reports, as necessary; Manage the project ATLAS reporting; Prepare and review payments made in ATLAS and ensure the timely payments of services and goods as well as salaries of project staff; Monitor project activities, budgets and financial expenditures;  Advise, and train as needed, all project counterparts on applicable administrative procedures and ensure their proper implementation;  Support the preparations of project work-plans and operational and financial planning processes; Request and follow-up on project procurement and recruitment cases as necessary.  Organization of shipments and customs clearance, as necessary;  Receive, screen, distribute and file correspondence and attach necessary background information; Prepare routine correspondence and memoranda for Project Manager´s signature;  Maintain project filing system;   Maintain records over project equipment inventory; Performing a Buyer role in Atlas, as necessary; Provide information and support during audits; 2. Provide support to the payment process related to the project by focusing on the achievement of the following functions: Preparation of payment requests for operational expenses, salaries, insurance, etc. against project budgets and work plans;  Receive, screen and ensure consistency of monthly bank extracts, with expenditures approved by the Project Manager, and in accordance with the approved workplan; Alert the Project Manager and the UNDP CO on any inconsistencies with the above; Follow-up on timely disbursements by UNDP CO;  3. Provide logistical support to the project by focusing on the achievement of the following functions:  Assist in logistical organization of meetings, training and workshops; and maintain communication with different stakeholders. Prepare agendas and arrange field visits, appointments and meetings both internal and external related to the project activities and write minutes from the meetings; Provide administrative support and coordinates logistic support to consultancy missions, training activities, and sub-contractors, incl. travel arrangements, as necessary; 4. Provide vehicle management support by focusing on the achievement of the following functions: Oversight of vehicles and equipment maintenance, insurance, certification, and registration procedures; Oversight reporting and investigation of cases of vehicle and equipment damage, accidents, loss or theft of items; update and maintenance of vehicle history report; Perform other related duties as required.
	Competencies
	Corporate Competencies: Demonstrates commitment to UNDP’s mission, vision and values; Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.  Functional Competencies Knowledge Management and Learning Shares knowledge and experience; Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills. Development and Operational Effectiveness Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information; Good knowledge of financial rules and regulations, accounting Strong IT skills; Ability to provide input to business processes re-engineering, implementation of new system. Leadership and Self-Management Focuses on result for the client and responds positively to feedback; Consistently approaches work with energy and a positive, constructive attitude; Remains calm, in control and good humored even under pressure. Managing Documents, Correspondences and Reports Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software; Ability to produce accurate and well documented records conforming to the required standard. Planning, Organizing and Multi-tasking Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships; Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines; Demonstrates ability to quickly shift from one task to another to meet multiple support needs; Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support; Promoting learning and knowledge management/sharing is the responsibility of each staff member.
	Required Skills and Experience
	Education: Secondary education with specialization in administration or accounting. University Degree in Business or Public Administration desirable  Experience: At least 5 to 6 years of relevant experience in administration or project support and financial management service;  Administrative experience at the UN system an asset  Experience in using ATLAS desirable; Experience in project budgets, track financial expenditure and preparation of financial reports;  Excellent computer skills, in particular mastery of all applications of the MS Office package and experience in handling of web-based management systems Excellent written communication skills;  Language:: Fluency in Portuguese and English